
Digital Solutions for Gastronomy & Hospitality
Digital tools for restaurants, hotels, and catering
The hospitality industry faces diverse challenges: High commissions to online booking platforms shrink margins, staff shortages complicate service, and guests increasingly expect digital amenities. At the same time, the pandemic showed how important digital channels are for orders, reservations, and guest communication.
The new generation of hospitality digitalization relies on autonomous AI Agents: The Reservation Agent takes bookings via chat or voice – even at 11 PM when the restaurant is closed. It gives recommendations, makes upselling suggestions, and confirms automatically. The Kitchen Optimization Agent analyzes order patterns, plans mise en place, and reduces food waste by 15-20%. The Review Agent monitors online reviews in real-time, alerts on negative feedback, and suggests personalized responses – for professional reputation management without time investment. The Staff Scheduling Agent creates schedules based on reservations, weather, and events for optimal staffing. For hotels, the Concierge Agent offers 24/7 guest service, recommendations, and room service orders – premium service without additional personnel costs.
Modern technologies offer diverse approaches: Own booking and ordering systems can reduce dependency on commission-based platforms. QR-code-based ordering and payment at the table relieve service staff. And intelligent display systems coordinate the preparation of different courses.
Typical Challenges
- High commissions to booking platforms (15-30%)
- No direct customer relationship
- Manual processes in kitchen and service
- Phone reservations often get missed
- Food waste is a major problem
- Responding to reviews takes hours
Possible Solution Approaches
The concepts presented here are examples of how digital solutions can be used in gastronomy and hospitality. Context Studios supports you in identifying and implementing the right solutions for your business.
The following examples serve as inspiration and showcase the spectrum of possible digital solutions. Each project is individually tailored to your requirements and budget.
Restaurants & Cafés
Digital Ordering & Payment
QR code at the table, guests order and pay themselves. Kitchen receives order in real-time.
- Faster service
- Higher revenue
- Fewer errors
Own Reservation System
Online reservation without third parties. Table management, waitlist, regular guest recognition.
- No commission
- Customer data is yours
- Professionalism
Kitchen Display System
Orders are displayed prioritized. Timing for courses, allergies highlighted.
- Better quality
- Less stress
- Faster output
Hotels & Guest Houses
Own Booking Portal
Direct bookings without Booking/Expedia. Integration into your website. Channel manager connection.
- 0% commission
- Direct customer relationship
- More profit
AI Concierge Chatbot
24/7 answering guest inquiries. Restaurant recommendations, room service, local tips.
- Relieved staff
- Service around the clock
- Wow effect
Digital Check-in/out
Guests check in via app, room key to phone. No waiting at reception.
- Modern experience
- Staff savings
- Flexibility
Catering Companies
Event Planning Platform
Customers configure their event online: menu, headcount, extras. Automatic cost estimate.
- Professional appearance
- Time savings
- Clear communication
Customer CRM
All customer history, preferences, past events at a glance. Automatic follow-ups.
- Returning customers
- Personalized service
- Efficiency
Logistics Dashboard
Planning of staff, equipment, deliveries for multiple events simultaneously.
- No overbooking
- Clear overview
- Scalability
Choose Your Implementation Path
Three proven paths to success - tailored to your requirements
Consultation & Selection
Day 1-2Requirements analysis and selection of the right SaaS tools
Setup & Configuration
Day 3-7Setting up and customizing SaaS platforms for your needs
Launch & Training
Day 8-14Go-live, team training and handoff with documentation
How Context Studios Develops Your Solution
Three proven paths - tailored to your requirements
Proven SaaS Tools
HubSpot, Notion, Airtable, Make & more
Custom Configuration
Tailored to your processes
Workflow Automation
Reduce manual work by 80%
Quick Start
Ready in 1-2 weeks
No Development Risk
Proven tools instead of custom code
Training & Support
Your team gets trained and supported
Transparent Pricing
Fixed prices with no hidden costs
You might also be interested in
Discover related topics and solutions for your requirements